For Faculty and Staff

Links to Related Pages

The Asian Languages & Literature department calendar of events and important deadlines is on Google, and is updated throughout the year:

  • To view the calendar as a webpage: Asian L&L Department Calendar. Visit the help pages from Google and from Outlook for more information on how to subscribe to Google calendars and view them alongside your own calendar. 

Department Email Lists

The following are the email lists for the department. 

  • Asian L&L Graduate Students: asiangrad@uw.edu
    Announcements of likely interest to our graduate students. This is a moderated list. The Graduate Program Coordinator (GPC), Administrator, Academic Counselor, and Chair can post directly.
  • Faculty: asiafac@uw.edu
    Unmoderated list of all Asian L&L faculty, excluding emeritus, adjunct, and affiliate faculty. Includes Administrator and Academic Counselor.
  • Graduate Faculty: asiagradfac@uw.edu
    Unmoderated list of all Asian L&L graduate faculty, plus Administrator and Academic Counselor.
  • Undergraduate Majors: asianundergrads@uw.edu
    Announcements of likely interest to our declared undergraduate major students. This is a moderated list. The Undergraduate Education Coordinator, Administrator, and Academic Counselor can post directly.
  • Asia Talk Mailing List: asiatalk@uw.edu
    Moderated list of Asia-related announcements of interest to the community. Open subscription via the AsiaTalk signup page.
  • Teaching Assistants: asiantas@uw.edu
    Announcements and other work-related communications to our graduate teaching assistants. This is a moderated list. The Administrator and Academic Counselor can post directly.

Downloadable Forms and Documents

Faculty Meetings

Guidelines for Promotion

Departmental Committees

Departmental Stationery

Health and Fire Safety Documents

  • Gowen Hall Fire Safety and Evacuation Plan (September 2023) (PDF)
  • Health and Safety Plan (August 2020) (PDF)

Travel Forms 

Instructor-related materials

*Note: Contact the Graduate Program Advisor at  asianadv@uw.edu for any TA-related forms. 

Staff Resources

 Department staff overtime and time off policy

 

Hours of Operation: 8:00 am - 5:00 pm with office/copy room/lounge closing at 4:00pm; closed for lunch: 12:00 pm - 1:00 pm

Our department is expected to have staff members available to receive and act on requests and answer questions during these hours. While some staff members may wish to flex these hours and the length of lunch breaks, office coverage is everyone's responsibility and must be achieved equitably. The purpose of closing our office/copy room/lounge at 4:00 pm is to provide all staff members with an hour to work without interruptions.

Overtime requests and approvals
Overtime hours may occasionally be needed to complete tasks during especially busy times. If you feel the need to work overtime, you must contact your supervisor for approval at least 2 business days prior to the requested overtime hours.

 

Requesting Time Off
Requests for anticipated absences  (vacation, medical appointments, etc.) should be made at minimum 5 business days prior to the time off. We acknowledge that unforeseen circumstances arise, but the more proactive and consistent we can be as a team, the easier it is to track and manage workloads. For anticipated vacation time off of 4 or more consecutive days, notice of 10 business days prior is greatly appreciated.

  • If you need to schedule appointments during work hours, please aim for early morning or late afternoon to minimize the disruption of your workday and to maximize overlapping hours with the team.
  • When planning absences that will last more than 2 days, please request time off as far ahead of time as possible. This will allow for more effective workload planning.
  • The appropriate Workday time off category for medical appointments is Sick Time Off.

 

Sick Time Notification
Notice of unanticipated absences  (illness, etc.) should be made to the office staff as soon as possible and at minimum by 8:00 am on the day of the time off.
Workday requests for time off should follow as soon as practical. Per UW policy, a doctor's note is required after three consecutive days of sick time.

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