Department Guidelines

ABSENCES
COPY MACHINES
COPYRIGHT LAW
DEPARTMENT PHONES
DEPARTMENTAL OFFICES
FAX MACHINE
GOWEN HALL
KEYS 
PEER TEACHING REVIEW  

MAIN OFFICE (GWN 225) : The Main Office, in Gowen 225, is staffed Monday through Friday from 8:00 a.m. to noon and from 1:00 p.m. to 5:00 p.m.

SECURITY: All offices and copy rooms should be locked when unoccupied. Valuables such as purses, wallets and other valuables should be on your person or locked securely. The University assumes no liability for loss of personal property, including your mail.  Any unusual circumstances such as broken windows, lost or stolen property, and presence of suspicious individuals should be reported as soon as possible to the University Police, 9-911, and the Department Administrator, Youngie Yoon (6-7428), Gowen Hall 225.

GOWEN HALL: Outside doors are unlocked from 7:00 a.m. to 9:30 p.m., Monday through Friday, 8:00 a.m. to 5:00 p.m., Saturday, and 12:30 p.m. to 5:00 p.m. on Sunday. The building is locked on holidays. Custodial Services is responsible for locking/unlocking the doors at the appropriate times.

KEYS: All keys for Asian Languages and Literature are obtained from the Asian Languages and Literature Main Office (GWN 225). Key borrowers must first sign a Key Holder Agreement Form (PDF) and pay a $16 deposit per key issued. The deposit will be refunded to the borrower after the key(s) have been returned.  All keys checked out to the borrower must be returned upon termination. See the complete Key Policy (PDF).

SMOKING: Smoking is banned in all University of Washington buildings.

MAIL: Each Asian L & L faculty member and graduate student is assigned a mailbox, located on the 2nd floor of Gowen Hall.

  • Incoming: Mail is delivered once a day around 10:00 to Gowen Hall's mail room. Staff distributes mail to departmental mailboxes anytime between then and noon. 
  • Outgoing: The department will pay postage for outgoing mail only if it is associated with your Asian Languages and Literature business-related activities. Outgoing mail may be placed in the labeled inbox located on the counter closest to the door of the Main Office (GWN 225). To be sure it makes the daily mail pickup, it should be in the labeled inbox by 9:00 a.m.

PAYROLL INFORMATION : University payroll schedules run on three-month cycles as follows:

  • Autumn Quarter: 9/16 to 12/15
  • Winter Quarter: 12/16 to 3/15
  • Spring Quarter: 3/16 to 6/15
  • Summer Quarter: 6/16 to 8/15 (two-month cycle since instruction is shorter)

You will be paid twice a month, on the 10th and 25th of each month (or the work day closest to these calendar dates) for which you are employed. For work performed between the 16th and the 30th/31st of the month, your paycheck will be issued on the 25th of the same month.

We URGE everyone to sign up for Direct Deposit. The form is now online and can be located under the "Employee Self Service" link in MyUW. If you complete the form, this allows the UW to deposit your salary directly in your bank account. It usually takes two pay cycles (about four weeks) before your direct deposit will go into effect. Click on the "Employee Self Service" link in MyUW to track your earnings.

Until your direct deposit goes into effect, or if you elect not to use direct deposit, you may pick up your paycheck after 10:30 a.m. on payday from the Main Office. Note that you must sign for your check.

See Youngie Yoon if you have additional questions about payroll.

PARKING PERMITS: Parking permit applications are available at Parking Services. For more information visit http://www.washington.edu/admin/parking/purchase.html#PERMFAC.

DEPARTMENT PHONES: Telephones are provided by the Department only for official business. DO NOT make personal long-distance telephone calls from a department telephone.

COPY MACHINES: The Asian L & L Xerox machines are for departmental use only and are located in Gowen Hall 216A.

SOFTWARE COPYRIGHT POLICY: Most software available for use on computers at the University of Washington is protected by Federal copyright laws. Educational institutions are not exempt from the laws covering copyrights. In addition, software is normally protected by a license agreement between the purchaser and the software seller. The software provided through the University for use by faculty, staff, and students may only be used on computing equipment as specified in the various software licenses.

It is the policy of the University to respect the copyright protection given by Federal law to software owners. It is against University policy for faculty, staff, and students to copy or reproduce any licensed software on University computing equipment, except as expressly permitted by the specific software license. Also, faculty, staff, and students may not use unauthorized copies of software on University-owned computers or on personal computers housed in University facilities. Unauthorized use of software is regarded as a serious matter and any such use is without the consent of the University of Washington.  For more information please visit: http://www.washington.edu/computing/rules/copyright.html.

COPYRIGHT LAW: Except under certain special conditions, written permission of the copyright holder must be obtained for duplication of any copyrighted material for class use.  Please contact Youngie Yoon for more details.

FAX MACHINE: A departmental fax machine (206-685-4268) is provided for University-related business in the main office, Gowen Hall 225. Please contact the Dept. Secretary for assistance.  

INSTRUCTOR ABSENCES FROM SCHEDULED CLASS MEETINGS: In case of last minute problems or emergencies, please contact the Main Office at 206-543-4996 or via email at asianll@uw.edu, so that a course cancellation notice can be posted in a timely manner. In the event of prolonged absence, please contact the Chair.

PRIVACY ACT: Posting of grades and other public disclosure of student performance is a violation of individual rights under the Privacy Act of 1974.  Do not post any items that contain student names or complete student numbers or social security numbers. For more information visit the UW IT Connect Privacy Policy.

STUDENT EVALUATIONS: The December 10, 2011 Faculty Meeting set evaluation guidelines approved by the Executive Committee after consultation with the Dean's Office.

  1. All assistant professors, senior lecturers, lecturers, and TAs must submit all courses to student evaluations.
  2. Associate professors must submit at least two courses per academic year to evaluation.
  3. Full professors must submit at least one course per academic year to student evaluation.

Faculty members: please visit the Departmental Bylaw for more information or the interdepartmental memorandum (PDF) on this matter.

PEER TEACHING GUIDELINES: The Department set out the guidelines for peer teaching reviews at the February 2011 faculty meeting. Please refer to the Peer Teaching Review Guidelines (PDF) for more information.