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Graduate Student Conference Support

Dates and Deadlines

The Department is pleased to help graduate students present papers at academic conferences, symposiums and workshops by providing funding for associated costs, including travel, lodging, meals, and registration fees. We will apply on your behalf for funds from the UW Graduate School and supplement them when possible using departmental funds. Deadlines for petitioning the Graduate School for support vary according to the dates of the proposed travel. Please do your best to meet these deadlines, so that we will be able to apply to the Graduate School for funding.

Time of Conference Travel Deadline
Between July 1 and August 31 May 1
Between September 1 and October 31 July 1
Between November 1 and December 31 September 1
Between January 1 and February 28/29 November 1
Between March 1 and April 30 January 1
Between May 1 and June 30 March 1

How to Apply

Funds requested can be applied towards travel costs and conference registration fees. During the current period of travel restrictions due to COVID-19, we will also accept applications for costs associated with presenting at remote conferences, such as registration fees.

In order to request these funds, please complete the AL&L Dept. Travel Funds Request Form (fillable PDF) and return it to the Graduate Program Advisor by email (asianapp@uw.edu) or in person.

If you will not be presenting at the conference or workshop, please also include the following information in a separate document:

  • Reason/purpose for attending
  • How attending will benefit your studies

The Fine Print

Please note the following:

  • The Graduate School and the department have a fixed amount of money to support student funding, and once the money is gone, requests can no longer be funded.
  • The Graduate School maximum per request is $300 for domestic travel and $500 for international travel. When necessary AL&L will try to supplement this to the extent department funds allow. Students should apply for the maximum amount needed in their budget. Regardless, requests for these funds must be channeled through the above application.
  • Travel funds are available only for graduate students who have had papers officially accepted for presentation at recognized academic or scholarly meetings or for students who are actively participating in an academic workshop or symposium.
  • Students must be in good standing and enrolled on a full-time basis at the time of the desired travel (except for the summer quarter travel, in which case the enrollment requirement applies to the preceding spring quarter);
  • Students must have been admitted to the department’s PhD program or must be actively pursuing thesis research; M.A. level students who have elected the non-thesis option are not eligible. Priority will be given to PhD candidates, i.e., to students who have passed the PhD general examination, have thus been advanced to candidacy and are pursuing dissertation research.
  • Applicants must be presenting a paper at a professional meeting or similar scholarly conference, or in the case of instructional seminars or workshops, must have been formally invited or accepted to attend as active participants.
  • Priority will be given to students who have not received recent travel support, whether from departmental or other

Please keep in mind that in most cases the department will not be able to provide sufficient support to cover all travel costs, therefore students are expected to seek other sources of funding to supplement any departmental support received. For international travel, for example, students are encouraged to look at regional study centers for additional support.

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