Department Guidelines and Policies


Departmental Guidelines


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COVID-19 INFORMATION


MAIN OFFICE (GWN 225)

  • The Main Office (in Gowen 225) is staffed Monday through Friday from 8:00 a.m. to noon and from 1:00 p.m. to 5:00 p.m.

SECURITY

  • All offices and copy rooms should be locked when unoccupied. Valuables such as purses, wallets and other valuables should be on your person or locked securely.
  • The University assumes no liability for loss of personal property, including your mail. 
  • Any unusual circumstances such as broken windows, lost or stolen property, and presence of suspicious individuals should be reported as soon as possible to the University Police, 911, and the Department Administrator (6-7428), Gowen Hall 225.

EMERGENCIES:
If you detect an emergency of any kind, please report it.

  • Fire or Smoke – If an alarm has not already sounded, pull the manual fire alarm, then evacuate.  If a pull station is not nearby, call 911.
  • Violence, Criminal Activity or Suspicious Behavior – Call the UW Police Department at 911.  If you are calling from a cell phone, ask to be transferred to UWPD.
  • Water – Flooding should be reported immediately to Facilities Services at 206-685-1900.
  • Elevator Entrapment – Call Facilities Services at 206-685-1900.
  • Power Outage – Call Facilities Services at 206-685-1900.
  • Other Utility Outages or Interruptions – Call Facilities Services at 206-685-1900.

GOWEN HALL

Outside doors are unlocked from 7:30 a.m. - 9:30 p.m.., Monday through Friday. The building is locked on weekends and holidays. Custodial Services is responsible for locking/unlocking the doors at the appropriate times.

SMITH HALL

Outside doors are unlocked from 7:30 a.m. - 9:30 p.m., Monday through Friday. The building is locked on weekends and holidays. Custodial Services is responsible for locking/unlocking the doors at the appropriate times.


KEYS

All keys for Asian Languages and Literature are obtained from the Asian Languages and Literature Main Office (GWN 225). Key borrowers must first sign a Key Holder Agreement Form. All keys checked out to the borrower must be returned upon termination. See the complete Building and Facilities Key Policies document below.


SMOKING

Smoking is banned in all University of Washington buildings.


BUILDING SAFETY:

Gowen Hall has limited electrical capacity due to the age of the building. Please refrain from bringing personal household appliances to work and please refrain from using any appliances not provided or approved by UW Facilities.

Our goal is to provide a safe working environment for all employees in the facility, including safe electrical infrastructure in the building as outlined by the Household Appliances in the Workplace Policy which aims to prevent overloading the system, preventing a failure of circuit breakers on the floors and, most importantly, to prevent fire in the workplace.  Using electrical appliances not designed for commercial use can cause potential safety hazards, business interruptions, and damage to office equipment or property. Prevention of fire and safety hazards is everyone’s duty and employees must remove all items that do not comply from the building.

Safety is the responsibility of every employee and you can help us to keep your workplace environment safe. If you are in doubt about the safety of any item in the workplace, please contact the Department Administrator. We appreciate your cooperation.


MAIL:

Each Asian L & L faculty member and graduate student is assigned a mailbox, located on the 2nd floor of Gowen Hall.

  • Incoming: Mail is delivered once a day before noon to Gowen Hall's mail room. Staff distributes mail to departmental mailboxes anytime between noon and 2:00pm. 
  • Outgoing: The department will pay postage for outgoing mail only if it is associated with your Asian Languages and Literature business-related activities. Outgoing mail may be placed in the labeled inbox located on the counter closest to the door of the Main Office (GWN 225). To be sure it makes the daily mail pickup, it should be in the labeled inbox before 9:00 a.m.

PAYROLL INFORMATION

University payroll schedules run on three-month cycles as follows:

  • Autumn Quarter: 9/16 to 12/15
  • Winter Quarter: 12/16 to 3/15
  • Spring Quarter: 3/16 to 6/15
  • Summer Quarter: 6/16 to 8/15 (two-month cycle since instruction is shorter)

You will be paid twice a month, on the 10th and 25th of each month (or the work day closest to these calendar dates) for which you are employed. For work performed between the 16th and the 30th/31st of the month, your paycheck will be issued on the 25th of the same month.

In special or emergency circumstances where employees may receive a paper paycheck (missing a payroll cutoff date, bank change, etc.) the check will be mailed to their home mailing address. If that is not possible, the check will be sent to the Asian L&L department for pickup.

See the Department Administrator if you have additional questions about payroll.


PARKING PERMITS

Parking permit applications are available at Parking Services. For more information visit http://www.washington.edu/admin/parking/purchase.html#PERMFAC.


DEPARTMENT PHONES

Telephones are provided by the Department only for official business.


COPY MACHINES:

The Asian L & L copy machines are for departmental use only and are located in Gowen Hall 216A.


RECORD RETENTION

As a state agency, everything the University community creates (both hard and digital copies) is a record, and no record may be legally destroyed before its UW state approved retention period. Information about record retention is available through Records Management Services.


SOFTWARE COPYRIGHT POLICY

The use of university information resources and computing technology by faculty, staff, and students is governed by various Federal and State laws, as well as State and University policies and guidelines. A summary can be found at https://itconnect.uw.edu/work/appropriate-use/ .


COPYRIGHT LAW

Except under certain special conditions, written permission of the copyright holder must be obtained for duplication of any copyrighted material for class use.  Please contact the Department Administrator for more details.


INSTRUCTOR ABSENCES FROM SCHEDULED CLASS MEETINGS

In case of last minute problems or emergencies, please contact the Main Office at 206-543-4996 or via email at asianll@uw.edu, so that a course cancellation notice can be posted in a timely manner. In the event of prolonged absence, please contact the Chair.


PRIVACY ACT

Posting of grades and other public disclosure of student performance is a violation of individual rights under the Privacy Act of 1974.  Do not post any items that contain student names or complete student numbers or social security numbers. For more information visit the UW IT Connect Privacy Policy.


STUDENT EVALUATIONS

The December 10, 2011 Faculty Meeting set evaluation guidelines approved by the Executive Committee after consultation with the Dean's Office.

  1. All assistant professors, senior lecturers, lecturers, and TAs must submit all courses to student evaluations.
  2. Associate professors must submit at least two courses per academic year to evaluation.
  3. Full professors must submit at least one course per academic year to student evaluation.

Faculty members: please visit the Departmental Bylaw for more information or the interdepartmental memorandum (PDF) on this matter.


PEER TEACHING GUIDELINES

The Department set out the guidelines for peer teaching reviews at the February 2011 faculty meeting. Please refer to the Peer Teaching Review Guidelines (PDF) for more information.


DEPARTMENT VISITING SCHOLAR POLICY

The Department of Asian Languages & Literature welcomes visiting scholars who wish to study and pursue research appropriate to our department’s teaching and research scope. We can only accommodate a limited number of visitors, so we encourage potential visitors to contact us well in advance.

University of Washington policy requires that all visiting scholars have regular professorial faculty appointments in established academic departments at their home institutions of higher learning to which they will return when their University of Washington visit ends. Requirements pertaining to financial and insurance matters can be found through the University's page on J-1 Exchange Visitors.

The policy on this page is for unsolicited requests to come to our department as a visiting scholar. It does not apply when an AL&L faculty member has issued an invitation.

  1. All requests for visiting scholar status must be sent to the chair of the department. Requests received by other AL&L faculty should be forwarded to the chair. Only the chair has the authority to issue visiting scholar invitation.

  2. Requests must include:

    • a letter from the prospective visitor giving a brief overview of their teaching and research background, their proposed project while here, and the reason that this department is a desirable and appropriate place to carry out that project

    • a c.v. and bibliography

    • specific dates of the proposed visit

  3. The chair will circulate requests to appropriate faculty members for review and recommendation. At least one faculty member must be interested enough in having the visitor here to be willing to spend some time and effort in hosting the visitor.

  4. Under normal circumstances visiting scholars will be expected to have some degree of interaction with the department. Examples of such interaction include: colloquium presentations, brown bag lunch talks, informal work with faculty and students, etc.

  5. If the visit is approved, the chair will send a formal letter of invitation.

  6. Visiting scholars will receive UW library access privileges. They will be welcomed into our department community and may attend all departmental activities, colloquia, and lectures, and may visit classes at the discretion of their instructors. The department is unable to provide financial support, office space, or computer equipment. Visitors will be required to cover their own expenses in all respects, including visa costs when applicable.

Last updated August 2022


 

Departmental Policies Documents & Resources


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